Workday + Begama UAB integration

Workday

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ERP, Human Capital and Financial Management software

Begama UAB

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Reg no: 123527728 · VAT: LT235277219 Vilkiškės g. 26, 02233 Vilnius, Lithuania

Seamless freight transport integration between Workday and Begama UAB.

Calculate prices, ETD, ETA, CO2; create shipments, shipping labels, tracking links and branded notifications automatically.

Connect Workday + Begama UAB Book a free demo

Overview

Cargoson lets you send info between Workday and Begama UAB automatically — no code required.

Using a TMS is the first step to optimizing your transport and logistics. It allows you to save time, money and CO2 emissions by having Begama UAB and all your other carriers on one dashboard.

If your company is using Workday, you can take it a step further: skip the manual steps and automate the shipping process.

What you can automate

Pre-shipment

Use the sales/purchase orders data in Workday to automatically create shipments in Cargoson
Display all available shipping options for a given order and let your users choose
Get a list of parcel lockers from different carriers
Communicate shipping needs between colleagues
Hand over the responsibility of comparing and choosing a transport option from third party users or purchase/sales managers to a logistician

Comparison

Calculate the transport price automatically from your price lists and receive it back to your Workday software
Request spot prices from your carriers
Find the estimated lead times for transport or request estimations from carriers
Find the estimated transport CO2 emissions for each transport option
Compare carriers and different transport options for each shipment in Cargoson, your business software or any other system your company is using
Place a transport order to a carrier of your choice, through their preferred channel: directly into their system or by automated mail (see the carriers integrated with Cargoson)
Set up predefined rules to automate transport booking and let the software choose the carrier automatically

Post-shipment

Send branded email transport notifications to your customers, colleagues and partners (labels, ETA, modifications, cancellations, licence plate numbers, documents etc)
Generate shipping labels, get them in your Workday, and send them to relevant parties
Generate tracking links and receive them back to Workday, and automatically update shipment statuses
Get daily reports about delayed shipments in your email inbox
Generate transport statistics and reports across all your carriers
Compare transport invoices with pre-calculated or pre-agreed amounts

Workday TMS integration features

Transportation Price Requests

Transport price requests can be initiated on the following Workday base documents:

Sales Order
Purchase Order
Quotation

Open the document and click on the Cargoson shipping menu.

Fill any missing data and press Price Request, after which different price offers will be displayed (including calculations from your personal price lists).

Transport orders

Transport orders can be sent to your carriers based on different documents in Workday (same as for price requests):

Sales Order
Purchase Order
Quotation

The shipment data is copied from the document, but can be edited.

Packaging labels

After placing a transport order, package labels can be opened directly in your Workday ERP.

e-Waybill

After placing a transport order, the e-Waybill can be opened and printed directly in Workday.

CMR

After placing a transport order, the CMR can be opened and printed directly in Workday.

Tracking

The shipment's tracking link will be saved in Workday and can be opened by clicking on it.

Notifications

The shipment's loading contacts will be notified automatically of shipments and provided with information regarding tracking statuses, updated ETAs, delays, truck licence plates, cancellations etc.

Pricing

The Workday + Begama UAB integration works with all Cargoson plans starting from Industry.

View detailed features and pricing plans

Industry

from 299€ / mo

For wholesale and manufacturing

Get a free demo

Corporation

from 499€ / mo

For large corporations

Get a free demo

Custom

Ask for price

We'll set up a custom solution for you

Get a free demo

FAQ

We offer ongoing integration support and regular updates, ensuring that your Workday and Begama UAB systems are always synced and up-to-date. APIs often undergo changes and updates, and it's our job to ensure that these changes don't disrupt your workflow. This means you can always benefit from the latest features and improvements from both Workday and Begama UAB.

The Begama UAB and Workday integration provides a comprehensive set of capabilities, including Transportation Price Requests, Transport orders, Packaging labels, e-Waybill, CMR, Tracking, Notifications. All of these data exchanges with Begama UAB are seamlessly integrated directly into your Workday system, enhancing the overall functionality and convenience.

The integrations with carriers, just like the Begama UAB integration, are always developed and maintained in-house by our dedicated Cargoson team; these integrations are our utmost priority. For the connection between Cargoson and ERPs like Workday, we typically rely on specialized third-party providers.

This strategy allows us to tap into the deep knowledge and expertise of those who specialize in specific ERP systems. While we are the developers of Cargoson and naturally handle all carrier API integrations in-house, we recognize that we can't be specialists in every ERP platform out there.

In addition, many of these ERP integrations are built in close cooperation with our existing customers. This ensures that they are not only thoroughly tested, but also designed to meet the practical requirements of real businesses in their day-to-day operations. This way, we guarantee robust, reliable, and efficient integrations for you to use.

Absolutely! Cargoson's architecture is built to be carrier-agnostic, meaning that it's capable of integrating with a wide range of carriers, not just Begama UAB. As long as the carrier has an API we can work with (or EDI, or even just email), you can incorporate their services into your Workday system through our platform. Additionally, we're constantly expanding our roster of carrier integrations based on customer demand and market trends, so you'll always have a rich selection of carriers to choose from.

Integrating Workday with Begama UAB using Cargoson is a straightforward process. Simply reach out to us at [email protected]. Our team will walk you through the process, offer a demo if needed, and assist you with the installation of the plugin into Workday. We'll also guide you on how to request and input the Begama UAB API keys into Cargoson.

Rest assured, data security is our top priority at Cargoson. Your Begama UAB API keys are securely encrypted in the Cargoson database. However, it's important to note that as your data originates from Workday and then is sent to Begama UAB, we are not in full control over how these systems handle your data. Nevertheless, both Workday and Begama UAB are trusted platforms with robust security measures in place.

Absolutely, the Workday-Begama UAB integration supports all types of shipments: domestic, international, import, export, and cross-trade. The specific services depend on your chosen carrier(s), but we facilitate all freight modes: road, air, sea, rail, and all shipping modes: parcels, LTL and FTL freight shipping, and even parcel lockers.

Begama UAB offers the following services: Road.

Yes, we're open to discussing custom feature requests. Each case is unique, so we encourage you to reach out to us at [email protected]. We might already have a solution for either the Workday or the Begama UAB side that might cover your need. If not, and the feature would be beneficial for other businesses as well, it could potentially be added free of charge. However, for features specific to your business, we can agree on a development cost.

Integrating Begama UAB directly into Workday through Cargoson simplifies your operations significantly. You can now manage transport orders directly inside Workday, removing the need to log into various carrier systems including Begama UAB. Furthermore, it eliminates the necessity to access Cargoson for daily operations, providing a unified and simplified process. While some unique features like analytics or carrier chat may still require logging in to Cargoson, the integration generally minimizes daily tasks, enhances productivity, and reduces potential for errors.

Start using a transport management system with Workday

Your time is valuable

If you use other carriers along with Begama UAB, we believe that using one system to work with all of them is the most efficient use of your time and resources.

Skip the manual work

Your contacts, orders and shipment data already exists in Workday. Stop copying it to different carrier systems or sending it via email.

Instead, make use of it: integrate Workday with Cargoson and your data will be exchanged with all of your carriers automatically! This will also avoid human errors.

Pick and choose which carriers you like

The carriers you want to use is your decision, not our business.

Cargoson is not a middleman or a forwarder, but your transportation management software.

Our carrier database is extensive, but you can add missing carriers by simply contacting Cargoson support.

All your carriers connected to Workday

All your transport bookings could be placed the same way.
Simple API: One integration from your Workday ERP will cover all your present and future carrier integrations.
Requesting a new carrier integration, in case we haven't built it yet, is free for all customers.
Track all of your shipments on one dashboard.
Adding, removing or switching carriers is quick and easy.

Branded notifications

All transport-related notifications to your partners, customers and coworkers are branded and look the same, regardless of the carrier you're using.

How to start shipping directly from Workday

Get a demo to see how you can add the shipping module to Workday. Then, select your carriers, upload your prices and other agreements with your carriers, invite your users and start shipping right away. See also: Configuring my carriers, price lists and users in Cargoson.

Schedule a demo